How to optimally incorporate apprentices into your roster


Over the past few weeks in particular, the topic of employee training and apprenticeships has increasingly moved into the focus of many companies. Additionally, news of dissatisfied apprentices, the desire for change within the current working environment, and the shortage of trainees are becoming more and more frequent. But how can apprentices be optimally integrated into existing duty schedules while taking their wishes into account?

Special regulations apply to apprentices when drawing up duty rosters. In addition to specifications on maximum weekly working hours, the Austrian law contains additional regulations on rest periods, shift work and vacation entitlements. Rules also clearly address overtime pay and exceeding the regular working hours. It is therefore important for workforce managersto take these regulations into account. Digital planning tools offer a highly effective and cost-efficient alternative to time-consuming manual planning.  By automatically taking labor laws and working time regulations into account, the optimized allocation of resources can be achieved.

Online, straightforward and always accessible – this is how many employees would like to see their rotas. While some companies still rely on the classic method of hanging up duty rosters at work, the digital alternative offers a variety of advantages. Digital solutions allow employees to view their own shift schedules in accordance with GDPR requirements on their smartphones at any time. Even swap requests or vacation wishes can be submitted with just a few clicks.

Another important aspect is the change in the new generation’s expectations towards their employer. It is therefore essential for companies to take the needs of Generation Z seriously. In order to achieve this, employers have to adapt their planning strategies to align interests in the best way possible.  Especially the topics of free time and work-life balance are key factors for young talents. To reconcile the needs of apprentices along with those of employers, good communication is essential. Tools like Sheepblue’s “Wish Box” enable an automated consideration of wishes while adhering to well-defined strategies and guidelines. Through the increased level of employee participation, an improvement in satisfaction as well as an enhanced attractiveness as an employer can be achieved.   

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